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  • Region 1 Conference is Canceled

    Updated: April 2, 2020

    The 2020 AAMVA Region 1 Conference scheduled for May 12-14, 2020 in Providence, Rhode Island, has been canceled due to health and safety concerns about COVID-19 (coronavirus) and travel bans being imposed by many entities that traditionally participate in the event.

    Individuals do not need to take any action to cancel event registration and AAMVA will automatically process a refund of any paid registration fee. Attendees will need to cancel their own hotel and travel reservations. You can call the Hilton Providence directly at 888.225.9664.

    AAMVA will continue to monitor the situation and will make a case-by-case decision on future events. For questions, please contact Patrice Aasmo at paasmo@aamva.org or 571.435-2861 or Samara Fetner at sfetner@aamva.org or 703.254.7020 or Dianne Graham at dgraham@aamva.org or 571.265.5573. 

    Hotel Information

    Hilton Providence
    21 Atwells Avenue | Providence, RI 02903 
    Cancel reservations by calling 888.225.9664

    Travel Assistance Reimbursement

    The Region 1 Board of Directors authorized travel assistance in the amount of $2,500 for each Region 1 jurisdiction. If jurisdictions/individuals have incurred costs, such as airfare, a travel assistance expense form can be submitted with the necessary receipts. Proof of airline cancellation must be attached to the expense claim. Jurisdictions requesting reimbursement for expenses should coordinate internally and bundle and submit all travel assistance expense reports at one time (not to exceed $2,500) to financeap@aamva.org.

     AAMVA established a separate Travel, Meals & Business Entertainment policy specifically for its members and other non-employees.  The new guidance document can be found on the AAMVA website. Please read it carefully to ensure that travel costs you incur are in compliance with this policy. Any questions regarding these guidelines should be directed to DeAnna Marcotte